Business, Career

Business Writing Tips: What Makes Business Writing Good?

Employees assumed increased workloads as a result of the unstable economy. Many organizations have reorganized. Pressing demands encompass a worker’s day. This includes accelerated turnarounds and numerous work interruptions for impromptu meetings. These changes in the business world hinder good and effective writing habits.

Take a moment to think of a favorite book. What made the book good? The story, of course, but the author effectively told this story because he wrote well. He kept your attention with how he structured his words, sentences and paragraphs.

Remember the writing habits taught in school? Answer truthfully. I’m sure a bunch of rules come to mind, but what exactly are they. Not sure? Admit it. You can’t even recall basic writing habits.

Here’s a quick refresher of some basic habits to help jog that memory. Read them and think about whether you still have the habit and write down unique ways you’ve enhanced it. Also determine those habits that elude you and write down why and what you plan to do about it.

Ready, here we go:

Schedule time to write

First and foremost, rushing to write a document only creates problems. Think about how you may write an email or a text message. It’s often quick, right? Sometimes we mindlessly write about a topic not aware of the trail of grammatical and spelling errors made and send the message off. We’re all guilty of this. This can often result in an embarrassing moment.

Setting aside time to write the document not only alleviates this devastating drama, but also allows thoughts to flow so you can get original ideas. It also allows time to make improvements and revisions.

Write for comprehension

Readers need to understand the points to grasp the overall topic. Don’t leave them confused. Incorrect grammar, punctuation and spelling can leave them stranded. Overloading writing with jargon and clichés won’t help either. Consider the audience. Is the intent to inform, persuade or inspire? Establish the purpose and make the topic specific. Ensure the structure of the content is logical and the ideas are interesting and connected. For instance, a topic sentence at the beginning of a paragraph puts all the information into context.

Ultimately, keep writing simple, short sentences that aren’t overstated.

 Photo Credit: Photostock

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